# Unreceipted Expenses

## **Purpose**

The purpose of this policy is to clarify circumstances under which GoodBot is willing to reimburse team members for expenses where no receipts or other forms of supporting documentation.&#x20;

**Scope**

This Policy applies to all members of GoodBot, which includes, but is not limited to employees, contractors and volunteers.

## Policy

On an exceptional basis, and at the discretion and approval of the relevant Manager, staff or contractors can request reimbursement for expenses where receipts are not available.

In such cases, staff or contractors can produce a signed and dated declaration of unreceipted expenses as supporting documentation for receipts up to  $50 CAD or 25 JD.&#x20;

Each expense line item needs include the following information:&#x20;

1. Expense amount in local currency and in CAD based on the exchange rate&#x20;
2. Expense category (e.g. Transportation)&#x20;
3. A description of the expense (Taxi from Hotel to GoodBot offices)&#x20;
4. Date of purchase&#x20;
5. Vendor (e.g. Yellow Cab)&#x20;
6. Declared expenses should be used on an exceptional basis and only where it is not possible to produce a receipt.
